> ## Documentation Index
> Fetch the complete documentation index at: https://docs.asendia.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Recruiterflow x Asendia AI integration

> Integrate Asendia with Recruiterflow

## Recruiterflow Integration – Customer Guides

Below you’ll find **two** short, non‑technical guides:

1. **Connecting Recruiterflow to Our Platform** – what you need to do once.
2. **What Happens After You Connect** – how everything works automatically.

***

### Part A. Guide for Connecting Recruiterflow to Our Platform

### 1. What You’ll Need

* A **Recruiterflow** account with admin access.
* A modern web browser (Chrome, Firefox, Edge).

### Generate an API Key in Recruiterflow

1. Log into **Recruiterflow**.
2. Click your **avatar → Settings**.
3. Go to **Integrations → API Keys**.
4. Click **Generate New Key**.
   * Enter the **Label**: `Integration with Asendia`.
5. Copy the generated key and store it in a safe location — you’ll need it in the next step.

👉 **If you don’t see the option to generate an API key**, please contact **Recruiterflow Support** and request them to generate one for you.

### 3. Add the “Asendia AI Interview” Stage

1. In Recruiterflow, go to **Settings** → **Job Settings**.
2. Click **Edit Job Template**.
3. Go to **Interview plan**
4. Name the stage **Asendia AI Interview**.
5. Click **Save** and drag it into the position where you’d like the AI assessment to occur.

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(5)-Edited.png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=b14af7e40f8d36f851d05938fe4cbb96" alt="Image(5) Edited Pn" width="1758" height="1054" data-path="images/image(5)-Edited.png" />

\*\*Recommended \*\*Add another stage called **Asendia AI Interview Submission** at the end of your funnel. Our platform moves candidates here automatically after their interview is complete.

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(6).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=e9bb00ee0b7f205444eb407a1ef81eed" alt="Image(6) Pn" width="1537" height="498" data-path="images/image(6).png" />

### Create Custom Fields in Recruiterflow

1. Log into **Recruiterflow**.
2. Navigate to **Settings → Custom Fields → Job**.
3. Click **+ Job Field**.
4. Create the following fields:

### 2. Asendia Interview Language

* **Field Type**: Single-select
* **Options**:
  * English
  * French
* **Roles with View/Edit Permission**: Recruiter, Contact

### 3. Asendia Hybrid Interview Question

* **Field Type**: Rich Text
* **Purpose**: Add detailed hybrid interview questions.
* **Roles with View/Edit Permission**: Admin, Recruiter, Contact

### 4. Asendia Hybrid Interview

* **Field Type**: Yes/No
* **Purpose**: Checkbox to indicate if a hybrid interview is required.
* **Roles with View/Edit Permission**: Admin, Recruiter, Contact

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(7).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=6b1cf62f0444e063c26b8b4bbb0b6f1b" alt="Image(7) Pn" width="1460" height="426" data-path="images/image(7).png" />

### 5. Connect Recruiterflow in Our Platform

1. Log into **Our Platform** → **Integrations** → **Recruiterflow**.
2. Paste the API key you copied in Step 2.
3. Click **Connect**.
4. A green **Connected successfully** badge confirms everything is set.

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(8).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=1e57f31ce8e8452a0411a528c8fc8fa8" alt="Image(8) Pn" width="677" height="667" data-path="images/image(8).png" />

### Part B. After You Connect – What to Expect

### 1. Instant One‑Time Actions

| Behind the Scenes      | What You’ll Notice                                     |
| :--------------------- | :----------------------------------------------------- |
| **API Key Verified**   | A green **Connected** badge.                           |
| **Initial Job Import** | Your open Recruiterflow roles appear in our Jobs list. |

### 2. Continuous Job Sync

* **New job** → appears in our platform within \~1 minute.
* **Job edits or closures** → update on their own.

### 3. Automated Candidate Invitations

1. You move a candidate to **Asendia AI Interview** in Recruiterflow.

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(9).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=d4d1064a26d4a04c3e1344fb16cc2cc7" alt="Image(9) Pn" title="Image(9) Pn" className="mx-auto" style={{ width:"25%" }} width="310" height="540" data-path="images/image(9).png" />

2. Our platform instantly sends a personalized invitation email with a unique link.

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(10).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=a632a13858a920c14a92a9b80c856c30" alt="Image(10) Pn" title="Image(10) Pn" className="mx-auto" width="1737" height="850" data-path="images/image(10).png" />

### 4. Results Flow Back to Recruiter flow

After candidate finishes up the AI interview:

* We attach a **PDF report** and **video link** to the candidate’s Recruiterflow profile.
* The candidate is moved to **Asendia AI Interview Submission**.

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(11).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=ba12259152e589f9f26ce2e835316a27" alt="Image(11) Pn" title="Image(11) Pn" className="mx-auto" style={{ width:"80%" }} width="1683" height="995" data-path="images/image(11).png" />

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(12).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=7de00080d5ac7b20804fb306ea70b7dd" alt="Image(12) Pn" title="Image(12) Pn" className="mx-auto" style={{ width:"84%" }} width="1667" height="965" data-path="images/image(12).png" />

### 7. Quick Troubleshooting

| Symptom             | Check                                                                              |
| :------------------ | :--------------------------------------------------------------------------------- |
| **Email not sent**  | Candidate must be in the **Asendia AI Interview** stage and have an email address. |
| **Job not syncing** | Job must be **Open** in Recruiterflow.                                             |

***

### Customizing the AI Interview Experience

You can personalize how candidates interact with the AI interviewer by configuring **voice, image, and page elements**.

1. Go to [https://recruiter.asendia.ai/](https://recruiter.asendia.ai/)

<img src="https://mintcdn.com/asendiaai/K7OZT-M5flQQ0nE_/images/image(13).png?fit=max&auto=format&n=K7OZT-M5flQQ0nE_&q=85&s=8c6ae5514a6ac204c1d7325c7edf65b4" alt="Image(13) Pn" title="Image(13) Pn" className="mx-auto" style={{ width:"78%" }} width="1263" height="981" data-path="images/image(13).png" />

### 1. Setting Up Interviewer Voice & Image

1. Go to [**Asendia Dashboard**](https://recruiter.asendia.ai/) → **AI Interviewer → Customize**.
2. In the left menu, click **Interviewer Avatar**.
   * Here you can **choose the interviewer’s appearance** (image/avatar).

This ensures that the AI interviewer reflects your organization’s branding

### 2. Hiding Fields from Candidates

1. Go to **AI Interviewer → Customize → Page Elements**.
2. You’ll see a list of elements shown on the application page (e.g., Resume Upload, Location, Company Name, Department, Seniority Level, Workspace Type, Interview Language).
3. To **hide a field from candidates**, simply **toggle it off**.
   * Example: Switch off *Location* if you don’t want candidates to see job location details.
4. Click **Preview Changes** to verify how the candidate will see the application form.

## **Summary**

* **Avatar Image** → Set inside **Interviewer Avatar**.
* **Hiding Fields** → Controlled under **Page Elements** with on/off toggles.

🔥 **Asendia AI isn’t just automating interviews — it’s reinventing them.**

<img src="https://mintcdn.com/asendiaai/p2BQEpot3MVe2vJN/images/Screenshot2025-08-26at7.14.34PM.png?fit=max&auto=format&n=p2BQEpot3MVe2vJN&q=85&s=4e97bbacf7fa98007a2d27969bc64338" alt="Screenshot2025 08 26at7 14 34PM" width="2646" height="684" data-path="images/Screenshot2025-08-26at7.14.34PM.png" />