Recruiterflow x Asendia AI integration

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Recruiterflow Integration – Customer Guides

Below you’ll find two short, non‑technical guides:

1. Connecting Recruiterflow to Our Platform – what you need to do once.
2. What Happens After You Connect – how everything works automatically.

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Part A. Guide for Connecting Recruiterflow to Our Platform

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1. What You’ll Need

• A Recruiterflow account with admin access.
• A modern web browser (Chrome, Firefox, Edge).

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Generate an API Key in Recruiterflow

1. Log into Recruiterflow.
2. Click your avatar → Settings.
3. Go to Integrations → API Keys.
4. Click Generate New Key.
   • Enter the Label: Integration with Asendia.
5. Copy the generated key and store it in a safe location — you’ll need it in the next step.

👉 If you don’t see the option to generate an API key, please contact Recruiterflow Support and request them to generate one for you.

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3. Add the “Asendia AI Interview” Stage

1. In Recruiterflow, go to Settings → Job Settings.
2. Click Edit Job Template.
3. Go to Interview plan
4. Name the stage Asendia AI Interview.
5. Click Save and drag it into the position where you’d like the AI assessment to occur.

**Recommended **Add another stage called Asendia AI Interview Submission at the end of your funnel. Our platform moves candidates here automatically after their interview is complete.

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Create Custom Fields in Recruiterflow

1. Log into Recruiterflow.
2. Navigate to Settings → Custom Fields → Job.
3. Click + Job Field.
4. Create the following fields:

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2. Asendia Interview Language

• Field Type: Single-select
• Options:
  • English
  • French
• Roles with View/Edit Permission: Recruiter, Contact

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3. Asendia Hybrid Interview Question

• Field Type: Rich Text
• Purpose: Add detailed hybrid interview questions.
• Roles with View/Edit Permission: Admin, Recruiter, Contact

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4. Asendia Hybrid Interview

• Field Type: Yes/No
• Purpose: Checkbox to indicate if a hybrid interview is required.
• Roles with View/Edit Permission: Admin, Recruiter, Contact

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5. Connect Recruiterflow in Our Platform

1. Log into Our Platform → Integrations → Recruiterflow.
2. Paste the API key you copied in Step 2.
3. Click Connect.
4. A green Connected successfully badge confirms everything is set.

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Part B. After You Connect – What to Expect

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1. Instant One‑Time Actions

Behind the Scenes	What You’ll Notice
API Key Verified	A green Connected badge.
Initial Job Import	Your open Recruiterflow roles appear in our Jobs list.

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2. Continuous Job Sync

• New job → appears in our platform within ~1 minute.
• Job edits or closures → update on their own.

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3. Automated Candidate Invitations

1. You move a candidate to Asendia AI Interview in Recruiterflow.

2. Our platform instantly sends a personalized invitation email with a unique link.

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4. Results Flow Back to Recruiter flow

After candidate finishes up the AI interview:

• We attach a PDF report and video link to the candidate’s Recruiterflow profile.
• The candidate is moved to Asendia AI Interview Submission.

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7. Quick Troubleshooting

Symptom	Check
Email not sent	Candidate must be in the Asendia AI Interview stage and have an email address.
Job not syncing	Job must be Open in Recruiterflow.

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Customizing the AI Interview Experience

You can personalize how candidates interact with the AI interviewer by configuring voice, image, and page elements.

1. Go to https://recruiter.asendia.ai/

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1. Setting Up Interviewer Voice & Image

1. Go to Asendia Dashboard → AI Interviewer → Customize.
2. In the left menu, click Interviewer Avatar.
   • Here you can choose the interviewer’s appearance (image/avatar).

This ensures that the AI interviewer reflects your organization’s branding

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2. Hiding Fields from Candidates

1. Go to AI Interviewer → Customize → Page Elements.
2. You’ll see a list of elements shown on the application page (e.g., Resume Upload, Location, Company Name, Department, Seniority Level, Workspace Type, Interview Language).
3. To hide a field from candidates, simply toggle it off.
   • Example: Switch off Location if you don’t want candidates to see job location details.
4. Click Preview Changes to verify how the candidate will see the application form.

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Summary

• Avatar Image → Set inside Interviewer Avatar.
• Hiding Fields → Controlled under Page Elements with on/off toggles.